Request for Public Records

County's Response & Time for Response

Once a written request for public records, regardless of the format, the office with custody of the records shall respond to the request within five business days in one of the following manners:

  • The requested records will be provided
  • The request will be denied. If a request is denied in whole or in part, the denial will contain a description of the records requested; the reasons for the denial, including citation of supporting legal authority; the name, title, business address, business telephone number, and signature of the person on whose authority the denial is issued; a date of the response, and the procedure to appeal the denial of access under Act 3; or If it is determined that:
    • The requested records require redaction (blacking out of sections of the records that are not public)
    • The requested records require retrieval from remote location
    • The requested records require legal review
    • The requestor has not complied with the County's policy
    • The requestor refuses to pay the applicable fees set forth by this policy

The agency which received the written request will send written notice that the request is being reviewed, the reason for the review, and a reasonable date by which a response is expected to be provided. The records must be provided, or a written denial issued, within 5 business days plus 30 calendar days of the date the original written request was received.

Certain records may require the agency to notify any third party that is subject of a record or the provider of the record if the agency gives access to any record that is not a public record. If the record was submitted accompanied by a notice of trade secret or proprietary information, the agency notice must be given within five days and the third party has five days to comment on the release. Agency denial may be based on this determination or at the request of the third party.